Airport Slot Allocation, BTS


Some airports are seriously stressed out.

I say stressed out because being busy doesn’t necessarily mean chaos. LAX may seem busy (and it is!), but it’s not scrambling. As a matter of fact, none of the top 5 busiest airports in the US are.

And then we have JFK, DCA and LGA… Roughly 200 airports worldwide fall under the same group as these three: they’re categorized as Level 3 airports, where air traffic demand significantly exceeds their capacity. Aka they’re seriously stressed out. These airports need help with scheduling most of the time. I mapped them out here:

[insert interactive map]

Any familiar faces? If you’ve ever been to one and thought, “wow I had just enough time to make my connecting flight!”, it’s probably because of airport slot allocation. In this piece, I talk about what it is, how it came to be, and (spoiler alert) why its controversial.

To preface, there is no international law requiring airports to follow a certain scheduling procedure. The World Airport Slot Guideline (WASG) written by the International Air Transport Association (IATA), however, is often considered as the industry standard, so I’ll be using it in the section below. Understanding the guideline should give you a good idea of how the general process works in most regions. I’ll be explaining WASG’s presence in the US afterwards as a real life example.

Primary Allocation (WASG)

The slot allocation process described in WASG is a system designed to help airports manage their capacity if they’re overwhelmed.
A slot is a ~20min time period where a plane can use the airport infrastructure as needed to perform a takeoff or landing operation. This is different from an ATC slot, which I explain in more detail here. The main idea is that airport slots are used for planning purposes, while ATC slots matter in daily operations.
A slot is a time period (actual duration varies by factors such as country and season, but let’s just say 20min for our purposes) where a plane can use the airport infrastructure as needed to perform a takeoff or landing operation.
The industry splits the year up into two seasons: winter (Oct-Mar) and summer (Mar-Oct). Slot allocation starts one year before a given season, involving airlines, independent slot coordinators, air navigation service providers (ANSPs, usually the government, e.g. FAA in the US) and airports.

At a high level, the process looks something like this:
1. Airports announce their forecasted capacity a year in advance of scheduling for airlines and slot coordinators to see. “This is what our infrastructure can handle.”
1. An airport’s capacity is determined by both the airport (for terminal constraints) and the ANSP (for airfield or airspace constraints). “Let’s take a look at what your infrastructure can handle.”

2. ANSP announces forecasted capacities for airports a year in advance of scheduling for airlines and slot coordinators to see. “This is what we think their infrastructure can handle.”
3. Airlines submit slot requests to coordinators. “I want these slots because they fit well with our schedules.”

4. Coordinators put together initial slot allocation lists and send to airlines. “Everything considered, here’s what I think you should have.”

5. All three parties (~250 airlines and ~300 airports) then meet at a 3-day IATA slot conference to negotiate. In a couple of months, for example, people will meet in Lisbon to
argue over
strategically chat about
when they get to fly their planes in the summer of 2026. Slots are mostly finalized at this conference. “Here’s what you actually get.”

6. Slot coordinators continue to monitor slot usage after the season starts. “Use them well!”
Let’s take a closer look at step 4. According to IATA, during the initial slot allocation, coordinators must follow three main rules:

  • Historic precedence decides who gets first dibs. Let’s say that in the last season, slot S was allocated to airline A. If A uses S at least 80% of the season, then S is considered A’s historic slot for the new season (the 80/20 rule). When initial slot allocation rolls around, S is assigned to A if A still wants S (grandfathered). If A didn’t use S enough (use-it-or-lose-it), requests a change to S that can’t be satisfied or if A voluntarily gives S back, S is freed.
  • After historic slots are allocated, the coordinator creates a slot pool, including freed slots from the first step as well as any newly created slots (e.g. because the airport built a new...
  • terminal
  • ...runway): Of this slot pool, 50% must go to new entrant requests, and 50% must go to non-new entrant requests. The coordinator determines the distribution in a fair and holistic way.
  • And then there’s the new entrant status: An airline qualifies as an NE if accepting their slot request would result in them holding <5 slots on a given day. If an NE is offered a slot ±1hr of the time they requested, they must accept it by end of day. Or else they lose their NE status for that season.


  • That’s how schedules are generally managed at Level 3 coordinated airports. Level 2 facilitated airports (~160 airports worldwide) don’t use historics when allocating slots. In fact, they don’t have slots at all. Instead, airlines are encouraged to have their schedules approved by the facilitator. Airlines voluntarily submit their proposed schedule, and the facilitator analyzes that against proposed schedules from other airlines. Schedules are then sent back to airlines with recommended changes. All parties also meet at the same slot conference to discuss potential adjustments. If an airline decides to operate a non-approved flight and the airport transitions to Level 3 as a result, they can be penalized.

    That’s slot allocation in a nutshell (IATA’s version at least). You can find the full document here.

    Secondary Slot Trading: An unofficial way of adjusting among airlines.

    In some parts of the world, after the formal primary slot allocation process (what we’ve discussed so far), airlines can participate in secondary slot trading.
    They can either lease out the ones they don’t like, trade with someone else or sell it. The change of hands usually has to be confirmed by some sort of regulatory body (e.g. FAA in the US) to ensure market competitiveness and optimal infrastructure use.

    Slots weren’t always allocated to airlines like this. Let’s take a look at the history of slot management in the US as an example.

    Why slots were introduced in the United States.

    In the summer of 1968, US airports saw a 30% increase in severe delays. Why?
    Airports back then had low capacity. And because there was little to no regulation, airlines could come and go as they pleased.
    Air traffic controllers. But not necessarily in a bad way. You’d think that with the steady rise of air traffic demand post WWII, so should the importance of air traffic controllers (ATC). But that wasn’t the case.
    As a result, they formed PATCO, an ATC union.
    They unintentionally increased delays.
    PATCO intentionally caused traffic jams to demonstrate their importance in the process.
    For example, they passed “Operation Air Safety” in July of that year, requiring controllers to strictly adhere to FAA’s separation standards. Before then controllers often ignored separation rules to avoid traffic.
    The jump in severe delays caught the FAA’s attention. In response, Congress passed the High Density Rule (HDR), limiting the number of operations allowed per hour at five airports (JFK, DCA, LGA, ORD, EWR). HDR lasted for four decades and worked ok, but faced several criticisms, inefficient slot allocation being one. To encourage competition in the market, Congress passed AIR-21 in 2000
    that required HDR to end entirely in 2007 (except for DCA*).
    to phase out HDR (in all airports but DCA).
    As a result of this change, airlines started squeezing in as many flights as they could. Which overwhelmed airports again. The FAA then passed an order limiting operations at LGA (2006) and JFK (2008), both still in effect today. The most internationally connected airport in the country, JFK generally follows WASG.
    LGA less so because it's mostly domestic. Though international flights don’t necessarily cause more delays, the processes (e.g. immigration) behind them can take up more of an airport’s infrastructure.
    LGA less so because it’s mostly domestic, and it would be a waste of time for domestic airlines to go through an international process.
    The FAA acts as the slot coordinator for JFK and LGA. DCA does not follow WASG and is still under HDR.

    The four Level 2 airports in the US (ORD, LAX, EWR and SFO) all generally follow WASG as well for voluntary coordination (without slots, and no usage rules/grandfathering).

    You now have a good understanding of how things work, generally speaking. Time to dive deeper.

    Something is off.

    With fewer than 10,000 commercial airports in the world, airport slots are already a scarce resource. This makes them extremely valuable and sought after. In 2016, for example, Oman Air bought a single slot pair from Kenya Airways at Heathrow for a record-setting $75 million.

    On top of its inherent scarcity, slots are rarely freed (e.g. because of a new runway). Freed slot pools often end up being less than 10% of total slots available. New airlines that want to enter the market have access to fewer opportunities of lesser quality.

    This isn’t necessarily unheard of though. It’s like a rental apartment building having the same tenants. Or a food court hosting the same restaurants year over year. Customers know what to expect, building owners know how much money will roll in. Everyone’s happy.

    Not when it comes to slot allocation. The building owners in aviation — airports — are not happy.

    How come?

    WASG was built for airlines (initially).

    Aviation was largely private in the very beginning. But as things progressed, the industry looked to the government to help push the industry forward. Most airlines and airports became state-owned.
    Aviation grew with substantial support from the government. Contract Air Mail in 1925, for example, allowed the US Post Office to pay airlines to deliver mail, encouraging the commercialization of aviation. Several incumbents that we know today (namely 5 in the US: United, American, Delta, Alaska, Hawaiian) started in this government-assisted environment.

    Better business means busier schedules. Worldwide, airlines coordinated schedules with each other and/or with state agencies, negotiating who gets to use airport resources at what time. To foster efficient and fair coordination between airlines and the state, IATA published WASG in 1974.

    Air travel demand grew as a result, and strained public infrastructure.
    Public ownership became overbearing. Aviation was ready for its next expansion. Deregulation (e.g. liberalization in the EU) in the late 1970s rid the industry of heavy government control, paving the way for privatization of aviation.
    Though there have been many editions since, the basis of WASG remained. The process carried over many components critical for the success of (existing) airlines. (One of which was grandfathering. As a business that requires a lot of future planning, airlines love stability. Grandfathering guarantees that.)

    Why is this a problem?

    Compared to the 1970s, airports have now become as vital as airlines. But they weren’t always included in this process.

    Here’s how that plays out in the United States, for example:


    Most commercial airports in the US are owned by public entities, and therefore so are slots. The FAA decides which private airlines get to use which slots for free. Public ownership of slots remains the same throughout the process. In practice, however, airlines treat slots as their own. The right to use a slot then sort of becomes a valuable property right: airlines can even take out loans by putting slots up as collateral. Put differently, this public resource is given to airlines for free, who can then monetize off of it.
    Now let’s discuss misaligned incentives between public airports and airlines. The goal for publicly owned infrastructure is to be able to provide transportation services to all. Airports want to be able to serve as many people as possible without bias, and to set fees and rules that encourage competition. But since flying is such a low-margin business, airlines care most about maximizing revenue (sometimes at the cost of booting low-fare passengers).

    Outside the US, privately-operated commercial airports also find the current process restricting. As businesses themselves, they prefer to manage their own capacity. But once an airport is designated as Level 3, it has to relinquish a sizable chunk of its decision-making power to the ANSP and airlines.

    Let’s review. The slot allocation system was built for airlines. Airlines view these publicly-owned slots as their own. And on top of that, ANSPs allocate these slots to airlines without much consultation with the airports.

    But I thought the FAA would maximize public interests already. If that’s the case, why do airports need to be included in the conversation?


    The FAA serves the nation, while airports serve their surrounding community. General public interests can be covered by the FAA, but regional interests (such as noise reduction, sustainability) don’t get represented much in today’s system. There’s more.

    US commercial airports are public, but they also operate as business entities that must be financially self-sufficient. The general idea is that airports are better at maximizing their own objectives than ANSPs could, beyond just public interests. In addition, airports serve their surrounding community. One community is different from the next in many ways, and airports themselves would know best how to manage their operations accordingly.
    This really isn’t to say that the current process is bad. It’s a solution that works fine and doesn’t cause immediate problems. It’s also really hard to test things out because of the potential damage faulty systems can cause: severe delays, underutilized resources, major revenue loss and higher prices for passengers.

    Things have also been improving, slowly.


    Major reforms have taken place to modernize the approach, especially in the last decade or so. When IATA created the first edition of WASG in 1974, airports weren’t really part of the equation. In 2016, IATA initiated a 3-year long Strategic Review of WASG to make sure the system kept pace with the fast-moving industry. This was the first time airports were invited to participate in the decision-making process. Afterwards, airports were formally given a seat at the Worldwide Slot Allocation Board (WASB) in 2020.

    If things are generally OK now, why does this matter?

    It matters in the long run.

    As the world becomes more connected, demand for air travel will only increase. Focusing solely on airport expansion is not only costly but also impractical in meeting demand. Efficient use of airport infrastructure intuitively should be the ongoing goal. But because of how its set up, the current resource allocation process discourages competition and fails to give Level 3 airports enough control to ensure optimal use.

    Researchers are pushing for a couple of approaches to address these issues.

    Market representation

    Some researchers argue that the biggest missing component in the system so far is market representation. Everything is decided administratively with no economic incentive, at least not initially. Slot values are decided by ANSPs who aren’t even in the market.

    1. Guided secondary slot trading

    Sure, secondary trading does occur between airlines in some countries, but it’s relatively rare. Results also sometimes fail to maximize airport infrastructure use as well as passenger welfare.

    Some think that an organized secondary trading platform could be a solution. UK’s independent slot coordinator, ACL, tested this with slottrade.aero in 2010, a marketplace to facilitate slot trades between airlines and encourage more transparency. The platform has since dissolved with little publicly available information.

    This is not to say that established airlines should make more room for new entrants. It makes sense that an airline with a large market share has a large presence in airports. But rather, it might be more helpful to focus on getting rid of arbitrary red tape (i.e. grandfathering) that bars newcomers from even entering the market at all. If we already know some slots are going to change hands, why not just make the initial allocation better for everyone, with everything considered?

    2. Auctions in primary slot allocation

    Some researchers think that auctions are best at representing the market. The gist is to have airlines themselves determine how much they value a slot and bid for it. We see this often in real life, from spectrum allocation to online advertising.
    They all work pretty well.
    Some people worry that auctions might do more harm than good. IATA for one thinks that flights will be more expensive for passengers. “Any time it has been attempted, it has failed”, claims IATA. Incumbents aren’t the only ones against this –– so are airports, whose incentives are generally pretty aligned with what airlines want. This can be addressed, however, by incorporating potential harm (as well as other values such as new entrant status, new destination unlocked, aircraft size) into the total bid.
    Though auctions were first proposed many years ago, the industry doesn’t view them as an appropriate solution. It is important to note that though auctions work in certain applications, their environments are fundamentally different from aviation. Auctions require a central regulator to carry out the process. But because slots are often internationally connected and only make sense when connected to other slots, there is currently no suitable unbiased global regulator. Some worry that auctions might do more harm than good, unable to prevent monopolistic behavior.
    re: "Incumbents aren’t the only ones against this –– so are airports, whose incentives are generally pretty aligned with what airlines want."
    That being said, there have been a few auctions held in the industry. Seven US airports (JFK, EWR, ORD, LAX, LGA, DCA, SFO) held auctions for the summer 2022 season. The UK government is considering auctions at LHR, where a multi-billion dollar expansion is set to take place.


    Airport representation


    Some advocate for increased airport representation in the process. Air travel demand will only continue to rise, and accurate evaluations of airport capacity are necessary to service more passengers by reducing inefficient use of resources. Airports deserve to have a much more significant voice in how their capacity is allocated, especially since they don’t receive any monetary compensation from distributing slots.

    Airport Council International (ACI) Europe, for example, published a proposal recently that includes several reforms to WASG. The initiative calls to release underused capacity, strengthen airports' strategic influence over the system, increase airline competition, and encourage transparency. Example reforms include: a more inclusive new entrant rule, a mandate that requires transparent reporting on slot usage and coordinator’s detailed decision criteria, a guided secondary slot trading process facilitated by airports, and a slot reservation system to incentivize timely returns.

    You can read more about it here.

    That was a lot. What's the general takeaway?


    Airport slots have been allocated pretty much the same way around the world for decades. Current systems heavily prioritize historic slot usage and do not involve the market in initial resource allocation. It’s tough to innovate in for valid reasons: time sensitivity, economic impact and complex public-private dynamics, to name a few. But as air travel demand increases and more aviation startups become operational, the system will have to adapt sooner or later.
    Inefficient/unfair allocation of airport resources is going to be a bottleneck sooner or later. With almost every pocket in aviation adopting or building out new technology, from aircraft manufacturing to jet fuel, it’s important to consider how the underlying systems can evolve as well.

    Airport slot allocation happens at Level 3 airports where demand exceeds capacity. The current process heavily prioritizes historic slot usage, systemically barring smaller airlines from entering the market. Past reforms have changed how decisions are made, but innovation is difficult because slot allocation as a whole was designed with only airlines in mind. And airlines are generally happy with how things are right now. Airports not so much.

    Why do I care?


    I enjoy optimization topics. I also like anything that flies. But since my background isn’t in aviation, I read to learn.

    I came across airport slot allocation while in a rabbit hole. Several articles explain the general process well, but none included everything I was confused about (which was a lot!) and the details I needed to visualize things. ChatGPT was often incorrect as well. So I decided to summarize my learnings here for the curious. If something is outdated, please let me know and I will revise accordingly.
    I find resource allocation to be an interesting layer of context to think about aviation innovation in. Questions around how the current not-so-competitive market impacts adoption, how the dynamic influences development decisions, and such.
    I’d like to thank Chris and Tanay for our numerous discussions on this topic. My understanding would have been very flawed without your industry knowledge and expertise.